THESE ARE VITAL ASPECTS TO CLAIMING YOUR AWARD. PLEASE ADHERE TO EACH TO ENSURE A PROMPT AUDIT. THIS PAGE IS TO BE DOWNLOADED, PRINTED, SIGNED AND RETURNED WITH THE CHALLENGE APPLICATION FORM.
Please be warned: VOG copyright and trademark subsists in all VOG Challenges and Tours.
All participants must now register on the official registration form provided, scan and submit this completed form by email to firstname.lastname@example.org for attention Dave Fourie at least a week prior to embarking on any VOG Challenge. This is to officially register your entry into a challenge.
Your registration must accompany an admin fee of R260.00 per Rider contender and R200.00 per Pillion contender, per complete challenge attempt, for any VOG Challenge. (Both Rider & Pillion pay separately for registration) Should you wish to do the challenge a second time, you must go through the registration process a second time. Included in this cost is the medallion that will be awarded.
VOG BANK DETAILS:
Account Name: V Owners Group
Standard Bank (Kempton Park)
Savings Account: 023766611
Branch Code: 051001
Swift Code: SB ZA ZA J
For reference purposes use your VO Number – Challenge Name. e.g.: VO243 – 4 Point
KEEPING CHALLENGES SEPARATE:
Members may embark on more than one challenge at a time. However, separate payments and submission documentation must be made for each challenge. Should contenders combine payments and documentation a levy of R500.00 per challenge will be raised to cover the complexity of administering the integrated paperwork. Please keep all registrations and payments separate.
If you do two or more challenges simultaneously - then keep as many files as challenges you intend doing, separate from each other and when submitting the report, include only the pics and slips pertaining to that challenge. DO NOT COMBINE ANY OF THESE.
When you have completed your challenge and wish to claim, please email the above email address and request a claim form from head office, specifying the challenge to be claimed. We will then email the correct attachment in ms excel, which you will complete and return with slips and one pic per station visited per contender.
PLEASE KEEP ALL RECORDS OF YOUR CLAIM UNTIL YOU HAVE COMPLETED YOUR CHALLENGE FULLY. DO NOT SEND PICS AND SLIPS FOR EVERY STATION VISITED WHEN YOU VISIT IT, AS THIS OVERLOADS OUR SYSTEMS AND INCREASES ADMINISTRATIVE WORKLOAD. WE CAN DO NOTHING WITH INDIVIDUAL PICS AND CAN ONLY AUDIT A CHALLENGE WHEN IT HAS BEEN COMPLETED. WE THANK YOU FOR YOUR COOPERATION HERE.
CASH & CHEQUE DEPOSIT FEE:
Cash & cheque deposits at a bank into VOG's bank account must include an extra R50.00 to cover the bank cash deposit fee. The payment preferably made by On-Line Banking (EFT) or by hand in cash will avoid the deposit fee, in which case, no bank charge is payable.
PAID UP MEMBERS:
Only paid-up members may participate in the challenge. It follows therefore that lapsed memberships and / or non-members may complete the challenge with you as riding company but such persons will not be recognized as valid contenders.
The "VOG Challenge" medal will be awarded to any valid (PAID UP) member who proves his / her being at each and every one of the nominated stations over any period of time, even if it takes 5 years to complete the challenge. (One year for Contender Memberships) (If annual subs or outstanding monies to VOG are unpaid for any year during which a contender is actively engaged in the challenge, the award will be withheld until the debt has been paid in full). Photos of the rider and pillion where applicable, should evidence our VOG colours to prove to others that your membership is valid and your bike should be so positioned to be easily identified and the number plate should be evident for verification.
The contender must prove to have travelled a reasonable distance to get to the station and return to starting point, totaling at least 500 kilometres.
BACK-UP & TRAILERS:
Back-up vehicles, with or without trailer are no longer permitted on any VOG Challenges. This to allay negative speculation of rider/pillion swapping and contenders not doing the distance by motorcycle.
Physical and mental disability in any form or extent can also not be used to seek any form of concession or relaxation of the rules. Should a Rider/Pillion fall ill during a challenge, the attempt must be aborted immediately and taken up when contenders are physically and mentally able to embark on the challenge at hand.
Registered contenders: You will need to have a photograph taken of yourself with your vee-engined bike, (or any bike if your challenge is for the White Star) standing at an easily identifiable point at any one of the challenge stations and the evidence of being there, through a computerised "witnessed" petrol slip in the same town or point of attraction.
When you provide photos, please provide these in JPEG/ PDF format as a separate email attachment and not embedded in your CLAIM FORM. Please do not submit photographs where you are in company with others. (Not even other contenders) Stick to the rules, a pic of the rider (and the pillion if applicable) is all the judges want to see. Please check your camera setup carries the correct date as your pics will be rejected if the tag evidences a wrong date. Do not edit photographs except to reduce pixel size for emailing. Editing can remove the tag and invalidate the photo. (Taking pic when alone: park your bike with the front wheel pointing at station, remove your helmet, then starting at the license plate, walk back from your bike about 6 paces and still looking backwards, raise and reverse the camera at full arms length to take in your face, the bike and the station and take the pic - this will capture the 3 vital aspects of evidence as required for submission of your claim)
Witnessed refueling slips need your signature, bike registration and model (not brand name, i.e. Honda) as well as cubic capacity of engine. The witnesses name & signature (employee of the gas station . . . . . perhaps the pump attendant) and contact number to be written onto the slip. Please do not obliterate any machine printing on the slip. The slips are to be scanned and emailed as an attachment or faxed to head office under cover of your claim. (Please do not provide originals of your slips - keep these in case of a possible audit of your submission).
The fuel slips should be electronic and display the gas stations NAME, the LOCALITY (Town / City) and TELEPHONE number, the LITRES and COST of your refueling. Explain to the witness that he/she may be called to verify. You may also be asked to provide all the slips for your trip - so please keep them and get them signed anyway. Riders must verify their pillion passengers presence on copies of the slip where the trip is done two-up. (A Pillion passenger is a contender & needs to sign the slips as well).
The rider (driver) of the bike will be awarded the GOLD medal and any pillion passenger having traveled the distance, will be awarded the RED medal for Vee engined feats, whilst the WHITE medal will be awarded to both rider & pillion in the case of non-vee bike attempts. No awards will be made unless absolute proof of being present at all NOMINATED stations has been properly evidenced. Awards will be presented by the administrator at any official VOG Run or Bash - following the successful submission and approval of a claim audit. Should an award be denied it shall so be done by the sole and final decision of the administrator and no debate or written correspondence shall be entered into. Compliance with the rules is sought for every aspect of the challenge performance and no allowances will be entered into unless approved as a consideration PRIOR to commencing the challenge physically.
Rules may change from time to time without notice, so please verify on which submission you will be competing at the time of application. A copy of the rules on that date MUST be printed and held in your file at head office to cover your challenge.
A Rider claim (Gold medal) may be downgraded to a Pillion status (red medal) to accommodate changing circumstances but the opposite is not allowed.
INDEMNITY TO VOG ORIGINATOR & ADMINISTRATOR:
This indemnity applies to every VOG Challenge offered at any time and any place, be it a national challenge within the borders of the Republic of South Africa or beyond our borders, to persons holding a standard membership as well as holders of contender memberships.
Challenges and routes are designed in good faith and are intended to take the rider & pillion on a specific tour that will enthrall, expose contenders to the beauty of country and culture, educate by virtue the discovery of new things and the evidence of things learned long ago but never perhaps understood, to relive history where it is preserved by way of museums, monuments and places and finally to add memories to the experience of being out there, exposed to the environment, scenery, flora and if fortunate fauna.
These routes are mostly defined and the contender is required to follow the instruction or suffer rejection of his/her Challenge Claim. Some routes are contender designed, such as the four VOG Longrider Challenges and the VOG 29th Latitude Challenge where start / finish stations are provided but routes connecting these stations are a choice of the contender albeit a recommended route may exist but is not imperative. Then the VOG Dick King Ride Challenge where the route simply follows national and regional roads from start to finish and therefore there is little that a contender can do other than follow these roads.
The indemnity dictates that notwithstanding the challenge type, the calendar month, the season, the prevailing weather, storm or tempest or hail, the time of day the ride is performed in or out of daylight hours, fully or partially, the condition of the roadways, Stop & Go's, storm damages, subsidence's, potholes, detours, accidents, unroadworthy vehicles encountered, signage that misleads or is non-existent or any other obstacle or eventuality, neither the VOG Originator of the VOG Challenge nor the Administrator of VOG shall in any manner or means be considered liable for any occurrence causing delays, addition expense, injury or loss of life.
The onus and responsibility for accepting the challenge lies fully with contending rider and pillion. Road conditions and political status of the entire route must be ascertained as acceptable by the contender for his own wellbeing for the time of his/her planned tour. Validity of driving licenses, own motorcycle and roadworthiness, licenses, physical fitness, eye-wear, sight, correct riding gear, quality and configuration of helmets, places and means of accommodation, riot or disturbance, theft, safety of cash / cheques / credit and debit cards, are all aspects to be taken into account by the contender personally. Contenders are to acquire their own travel insurance cover, border letters, visa's and ensure correct inoculations and medicines are at hand.
So here's to the intrepid long distance riders and tourers, who really ride their bikes and will experience the "four winds" of South Africa's compass points!
Audit approved awardees will feature on the website achievers scorecard page!